# Privacy Policy

Updated Date: August 23, 2025
Effective Date: August 23, 2025

# Introduction

iCost Accounting ("we") highly value your privacy and understand the importance of personal information to you. We will, in accordance with laws and regulations, adopt secure protection measures to safeguard your personal information and privacy, while establishing strict policies to manage all data.

This policy is closely related to the products or services you use. When you download, install, launch, browse, register, log in, or use our products or services (collectively referred to as "using our products or services"), we will process and protect your personal information in accordance with this policy. We strive to explain technical terms in this policy in concise and clear language for your understanding. Provisions that may significantly relate to your rights are highlighted in bold, and we urge you to pay close attention to them.

Please carefully read and fully understand this policy before using or continuing to use our products or services, and make appropriate choices as guided. If you do not agree with the content of this policy, our products or services may not function properly or may fail to achieve the intended effect, and you should immediately stop accessing/using them. Your use or continued use of our products or services indicates that you fully understand and agree to all contents of this Privacy Policy (including updated versions).

# About Us

The operator of the iCost Accounting App and website is Guangzhou Quji Technology Co., Ltd. and its affiliates.

Registered address: Room A589, 8th Floor, No. 848 Maogang Road, Huangpu District, Guangzhou.

# About This Privacy Policy

This policy is intended to help you understand the following:

Part I: Definitions

Part II: Main Content

What information we collect
How we use collected information
How we share, transfer, or publicly disclose your personal information
How we protect your information
How you can manage your information
The scope and updates of this policy
How to contact us

We understand the importance of your personal information and will make every effort to ensure its security and reliability. We are committed to maintaining your trust by adhering to the following principles: consistency of rights and responsibilities, clear purpose, choice and consent, data minimization, security assurance, user participation, openness and transparency. We promise to adopt industry-standard security measures to protect your personal information.

Before using our products or services, please carefully read and understand this policy and any supplementary policies. By using or continuing to use our products or services, you agree that we may collect, use, store, and share your information in accordance with this Privacy Policy. If you have any questions about this Privacy Policy or related matters, you may contact us at feedback@quji.tech.

# Part I: Definitions

De-identification: The process of technically processing personal information so that the subject cannot be identified without additional information.
Anonymization: The process of technically processing personal information so that the subject cannot be identified, and the processed information cannot be restored.
IP Address: Each computer or mobile device connected to the Internet (including mobile internet) is assigned a unique number called an Internet Protocol (IP) address. These numbers are usually assigned based on geographic regions, so an IP address can generally identify the country/region and specific location of a computer connecting to the Internet.

# Part II: Main Content

# 1. Information We Collect

Information automatically collected during your use of services

When you use our products or services, in order to ensure proper operation, we automatically collect certain information not associated with your account. Please note that this information is essential for us to provide services and ensure the normal operation of the product.

1.1 We collect information such as hardware model, operating system version, IP address, software version, and operation logs. These are stored locally in text form and may be provided to us by you in case of issues, to help troubleshoot and resolve problems.

1.2 To better understand the operation of our products and services and ensure safe operation, we use Firebase to collect crash data, performance data, and similar information generated during software use.

Please note that information which cannot identify you alone or in combination with other data is not considered personal information under the law. When such information can identify you alone or in combination with other data, or when data that cannot be linked to a specific individual is combined with your personal information, it will be treated and protected as your personal information during such combination.

Information collected for additional services

2.1 With your explicit consent, we may collect location information, camera, photo album (gallery/video library), system settings, device information, and push notification information, to provide you with more convenient, high-quality services and improve your experience.

2.2 When you use backup and restore functions, if iCloud encounters abnormal backup issues, we may, under good network conditions, temporarily store data in cloud storage to enhance data security. You may always freely manage this function.

Please note that not providing this information will not affect your use of iCost Accounting's basic services but may limit your experience with additional services.

# 2. How We Use Collected Information

We strictly comply with laws, regulations, and agreements with users, and use the collected information for the following purposes:

To provide, process, maintain, improve, and develop our products or the services offered to you, such as delivery, verification, after-sales service, customer support, and promotional activities;
To perform identity verification, customer service, security prevention, fraud detection, archiving, and backup purposes, ensuring the safety of products and services provided to you;
For internal purposes such as data analysis, research, and development of statistical information related to the use of our products or services, to improve our products and services;
To help us design new services and improve existing ones;
To perform software verification and upgrade services;
In other situations that do not violate mandatory laws and regulations;
To store and maintain information related to you for business operations (such as data synchronization) or to fulfill legal obligations;
For other purposes with your consent.

Sharing, transfer, and disclosure

1.1 Sharing under legal circumstances: We may share your personal information as required by laws and regulations, for dispute resolution, or in response to lawful requests from administrative or judicial authorities.

1.2 Third-party SDK service providers: To ensure stable and secure operation of our products/services and enable you to access more features, we may integrate third-party software development kits (SDKs) or similar APIs. We carefully evaluate and monitor partners' security capabilities and require them to comply with agreements to protect your personal information. Please note that if you use third-party services embedded in iCost Accounting, you agree that they may directly collect and process your personal information (e.g., via embedded code or plugins). To maximize your information security, we recommend reviewing their privacy policies before using such services. If you discover risks in any SDKs or APIs, we suggest you immediately stop using them and contact us.

For details on the types and purposes of personal information collected by third-party SDKs, please refer to the Third-Party Information Sharing List (opens new window).

Exemptions from consent for sharing, transfer, or disclosure

According to applicable laws, we may share, transfer, or disclose your personal information without your consent in the following cases:

Related to national security or defense;
Related to public safety, public health, or significant public interest;
Related to crime investigation, prosecution, trial, or enforcement by judicial or administrative authorities;
To protect your or others' life, property, or other major legal rights where obtaining consent is difficult;
Information you voluntarily disclose to the public;
Information collected from legally disclosed channels such as legitimate news reports or government information.

Please note that if we process personal information with technical or other measures so that the recipient cannot identify a specific individual or restore the information, such processed data may be shared without notifying you or obtaining your consent.

# 4. How We Protect Your Information

We adopt the following measures to prevent unauthorized access, disclosure, use, modification, damage, or loss of your personal information:

Using encryption, anonymization, and other reasonable methods to ensure confidentiality during transmission;
Ensuring system security through organizational structure, institutional design, personnel management, and product technology, with only authorized personnel granted access to personal information, along with regular audits;
Minimizing collection of unrelated personal information and retaining it only for the duration necessary to achieve the purposes described in this policy (unless retention is required by law);
As the internet is not entirely secure, we strongly recommend you use secure systems and communication networks when accessing services. Please note that voluntarily sharing or publicly disclosing your information may involve personal information of you or others. Even if deleted, such information may still be copied or stored by other users or unrelated third parties.

# 5. How You Can Manage Your Information

You have the right to query, correct, or supplement your information, as follows:

Query and modify personal information

1.1 Tap your profile picture in the app → Settings → Tap username to modify nickname, or tap profile picture to change avatar.

1.2 Tap your profile picture → Settings → Help & Feedback → Feedback → Contact customer support for assistance.
Delete information

Tap your profile picture → Settings → Help & Feedback → One-click delete all data.
Change scope of consent (revoke permissions)

Phone settings → iCost Accounting → Location/Photos → Adjust permissions.

# 6. Scope and Updates of This Policy

Scope

This policy applies to all iCost Accounting products and services. Some services may have specific privacy policies, which take precedence.
Changes

2.1 To provide better services, iCost Accounting and related services may update this Privacy Policy from time to time. Such updates form part of this policy and have the same effect. Without your consent, we will not reduce your rights under this policy. 2.2 For major changes, we will provide more prominent notice (via email, SMS, or special prompts on browsing pages).

Major changes include but are not limited to:

Significant changes in service model, such as purposes of processing personal information, types of information processed, or ways of use;
Significant changes in ownership or organizational structure, such as mergers, acquisitions, or bankruptcy;
Changes in main recipients of personal information sharing, transfer, or disclosure;
Significant changes in your rights or how you exercise them;
Changes in departments responsible for personal information security, contact details, or complaint channels;
Personal information security impact assessment reports indicating high risks.

# 7. How to Contact Us

If you have any questions, comments, or suggestions regarding this Privacy Policy or matters relating to your personal information, please email us at feedback@quji.tech.

← User Agreement Third-Party Information Sharing List →